Feb 18,2020 • Filed to: PDF Tips

Personal Document Management software can helps solve many problems such, reduce physical storage space, save effort in looking for documents amongst huge heaps of Files, etc. Personal Document Management Software have increased efficiency as they store all your data and e-documents at one place, lets you edit them and access them as and when you like. Personal Document Managements also enhance the security of the documents by keeping them confidential and helping you comply with various rules to maintain and share documents. Read on to know more about the best Personal Document Management Software. If you want a Personal PDF Document Management Software, PDFelement Pro will be a great choice.

Top 5 Best Personal Document Management Software

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#1. PaperTracer

Use PaperTracer Personal Document Management tool to turn any paper documents into searchable computer files in a jiffy. You can store your online paper, find them easily, and even make changes to them later. Not just word document, you can do the same to PDFs as well. This Personal Docum ent Management by integrating paper and digital documents into a centralized database for your contract or document management. It comes with a simplified reporting and tracking features that makes audit procedures simple and support different regulatory compliance requirements for various workflow process.

Key Features of This Personal Document Management Software:

• Enhance your contract management workflow.
• It improves compliance, efficiency, and enables collaborative negotiation as well.

#2. FileCenter

FileCenter is especially designed for Windows competes to manage documents. It can scan files, edit PDF Files, edit scanned documents and search for files instantly. It is proffered over other software because it does not require a special SQL server to be installed before using it.

Features:

• It is integrated with Dropbox, Google Drive and OneDrive.
• It is equipped for contract management, document indexing and full text searches.
• Very intuitive to use.

#3. Folderit

Folderit is another Personal Document Management Solution for Windows computers. The reason many prefer it for personal use is because it is an online Personal Document Management, and this software is easily store, share, manage and approve your digital documents.

Features:

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• It enables document indexing and full text searches.
• Organizes data as per your needs and e-mails it packed in folders, with tags or as meta data.
• It searches engine finds your documents quickly.

#4. eDoc Organizer

eDoc Organiser is a dual purpose Document Management Solution as it is great for businesses and for personal use too. It has a feature called “Labels” which allows its subscribers to differentiate between their documents and organize them under different headings. Also, it has the flexibility to choose from its cloud based version, on premise version and enterprise edition to take care of needs of bigger organizations.

Features:

• Its Search engine lets you search for documents on the basis of their names, date or OCR.
• It can save documents as PDF enabling you to share your documents securely.
• It stores, compares and analyses your petty documents to save time, money and effort.

#5. DocuXplorer's Personal Document Management

DocuXplorer's Personal Document Management Solution is very user-friendly and fully functioning. It can make unlimited types of folders and drawers to store, segregate and classify your documents conveniently. It is very economical for single users and highly recommend for those who would like to manage their documents on their own.

Features:

• It enables full text searches, document conversion, archiving and document retention.
• Its OCR technology lets you edit scanned documents as well.
• Helps you comply with various rules and regulations to maintain and store documents.

Let’s go back to your childhood. Remember walking through your neighborhood or around at school and finding a penny on the ground? For me, it made my day. (Unless you found a penny facedown and you were doomed to live a life imbued with bad luck.) Free is along the same lines, sans bad luck. I’d call that pretty lucky. I’d even venture to say that this has some commonality with free property management software.

Finding free property management software has a cost, however. Many paid solutions offer a free version, though these editions often only enable users to manage one property or only offer basic features in attempts to entice you to buy their paid product.

Not so lucky.

So rather than directing you to paid solutions that offer an unsatisfying free version, I’ve listed fivetruly free property management software solutions, listing their pros and cons so you can find the right fit for your property and your needs.

1. Cozy

Cozy jumpstarts our list as a popular free property management solutions that is used by more than 60,000 property managers and landlords in 6,000 cities across the United States. Cozy can also be accessed from anywhere with an internet connection on any device.

Pros

With Cozy, property managers can craft comprehensive online property listings with flexible image galleries that include in-depth lease terms, and information on amenities and pet policies. These listings can then be hosted on Cozy’s partner sites free of charge and even include a URL to copy and paste into posts on popular sites such as Craigslist. Interested tenants can also apply directly by creating a Cozy Renter Profile that will include all personal information (such as employment, salary, up-to-date credit reports from Experian, and references) in one location. Potential residents can even upload a short bio on their application to give property managers a better sense of who these applicants are. Background check are also available and free, but only for landlords using Cozy (applicants cover the background check fee). This solution also enables users to collect rent online with detailed payment information like incoming and past charges or even charge late fees directly to tenants. Offline payments can additionally be recorded into their payment tool.

Upcoming features for Cozy include document signing and storage, iOS and Android apps as well as income and expense tracking.

Cons

Because this software is heavily focused on the applicant side, this means that other features like managing maintenance reports or accounting options are not possible through this solution.

Have you used Cozy? Leave a review!

2. Online Rental Property Manager (ORPM) by AppGini

Online Rental Property Manager (ORPM) is a free and open source property management solution for those looking to manage their rental properties and units as well as applications, leases, and tenants. ORPM is accessible through PC, tablet, and mobile.

Pros

Because this solution was created using AppGini, users can easily customize ORPM to fit their needs, including a variety of tabs that touch on property details, prospective tenants, and applications that can be converted into leases. Within the “properties” tab, users can list the location, type, number of available units, and even attach photos and documents if desired. Within these units, users can additionally view specific features for any unit, such as rental amount and whether or not a particular unit is occupied, vacant or not listed. For applicants and current tenant, managers can access the contact information of their renters and personal information, such as phone numbers, email addresses, license plate numbers, gross pay, and additional income. ORPM also allows for emails to be directly sent through the application, enabling users to send emails to other users to arrange meetings or keep in touch with other employees or business partners.

Cons

While ORPM hosts a variety of features to help manage properties and their tenant, this solution does lack a payment component. A payment tool can be setup, but requires additional coding that might be out of range for those less technologically inclined.

Have you used ORPM? Leave a review!

3. Rentec Direct

Document Management Software Mac

Rentec Direct offers a free “Basic” platform for smaller landlords managing ten or fewer properties “as our way of giving something back to the landlording community,” the company states.

Pros

Rentec Basic offers three main features that property managers will find useful:

Income and expense tracking: The software provides a simple ledger account system along with reports that you can go over with your accountant.

Property and tenant accounting: This feature enables you to keep simple and accurate records of both your property and the tenants who live there.

Tenant screening: The software combs through public records and background checks of your prospective tenant’s history to help you determine if they’ll be a good fit for your property.

Cons

Reviewers didn’t have a lot to complain about with Rentec Direct, scoring an average of 5 out of 5 among more than a hundred reviewers. Some did have small complaints though, including that running reports “can be laborious,” or that the software could use some additional features to help organize tasks.

Have you used Rentec Direct? Leave a review!

4.RentTracker

(Screenshot of RentTracker app)

RentTracker is software for managers of rental properties. The company has been around since 1999, and recently unveiled apps for the iPhone and iPad.

Pros

RentTracker’s main advantage is that it’s cloud-based, allowing you the flexibility of managing your properties on your mobile device — or even your PC or Mac if you prefer. All the data is backed up online and secured via Comodo SSL. The cloud infrastructure supports 10 gigabytes per second.

The software enables you to manage tenant-vendor contractors, as well as rent payments and expenses. The software will also alert you when a lease is about to expire.

Cons

RentTracker is free, but fairly limited until you spend money. You can download it to your iOS or Android device, but you will have to pay if you want more than three tenant records. Additional tenant records cost $1 each, or you can buy in bulk for a lower price. The software also runs ads, which are removed with the purchase of a 10-pack of tenant records.

Have you used RentTracker? Leave a review!

5. TenantCloud

For landlords, TenantCloud is a free cloud-based property management option that enables multitasking and is accessible across PC and mobile.

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Pros

Aside from basic property management options, TenantCloud offers users the ability to screen potential tenants with a comprehensive background check that covers social security number (SSN) validation, address history, and possible past criminal activity. Those interested can also make use of TenantCloud’s free marketing website component with layout templates and even create an online tenant application that can be accessed through any device. Through TenantCloud, users can additionally manage online payments, accepting both Dwolla and PayPay so users can collect rent with ease. Other standout features range from free unlimited online support to the ability to email tenant notifications right through the system.

Cons

Tenant Cloud is by far one of the more user-friendly and accessible options, but caps at 75 properties. Those needing to manage more properties will have to search for other solutions to satisfy their numbers.

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More?

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Do you know of any other free property management software that belongs on this list? Make your case in the comments below.

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Looking for Real Estate Property Management software? Check out Capterra's list of the best Real Estate Property Management software solutions.